EVENT PROCEDURES DURING COVID-19

In-Person Events: Please contact your campus Student Life office for specific guidelines on holding in –person events. Application procedures for event liability insurance remain the same.

Virtual Events: Follow the normal application procedures for event liability. The carrier has advised including cautionary wording in your invitation/links/communications stating that you expect participants to follow safety guidelines while participating in the event.

Event cancellation: Please email your request to plsdsteam.service@mercer.com. Include the following in the subject line of the email: the event date, the event name and your Campus location. For Example: 3/20/2020 - Educational Lecture - UC Davis - Cancelation Request.

Background

The University of California provides Event Liability insurance to cover certain liabilities arising from events/activities sponsored by qualified UC-affiliated foundations, alumni associations, emeriti associations, retiree associations and support groups.

To apply and receive your Certificate of Insurance within minutes, click the Apply Online button on this page. Once on Step 2 of the application, your group should be listed in the “Select your Group/Organization” drop down menu in alphabetical order. If additional assistance is needed, please contact our service team at 1-866-838-9536, Monday-Friday, 8am-5pm (CT).

Coverage is as follows:

Coverage: Commercial General Liability
Insured: The Regents of the University of California
Covers: General Liability, Damage To Premises Rented To You, Medical Expense, Personal & Advertising Injury, and Products & Completed Operations

The UC Foundation Alumni & Support Group/Emeriti & Retiree policies renew on July 1st each year. During the renewal process and website update, you may not be able to access the online registration. If you need to obtain a Certificate of Insurance during this time, a manual application (pdf) can be emailed to our team at: plsdsteam.service@mercer.com.

FAS, CAA, Emeriti & Retiree Groups Online Application

Apply Online

Highlights

The University of California provides Event Liability coverage for events sponsored by UC-affiliated foundations, alumni associations, and support groups. In order to qualify for coverage under this policy, support groups must be duly registered and recognized by the respective campus Chancellor pursuant to Regents Policy on Support Groups, Campus Foundations, and Alumni Associations.

FAS Event Liability insurance provides coverage for certain liabilities arising from foundation, alumni association, and support group events and related activities. Among the types of coverage provided are:

General Liability – covers claims against FAS Groups for liability to third parties arising out of a FAS sponsored event

Business Auto Liability – covers liability arising out of the use of an automobile during the course of FAS business

Liquor Liability – covers liquor serving and or selling liquor at your events

Damage To Premises Rented To You – covers claims for property damage to a rented premises

This is not an exhaustive list of coverages but is meant to be illustrative of the types of insurance available to FAS Group members. For details, contact your local Risk Manager or the Mercer Call Center at 1-866-838-9536.

Bequeathed Property Reporting

Please click here to download and complete the UC FAS Bequeathed Properties Reporting Form and send to the following:

Gary Leonard at: Gary.Leonard@ucop.edu and Mercer Service Team at: plsdsteam.service@mercer.com

Claims Reporting

How to report a claim:

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FAS-Emeriti-Retiree Claims Reporting (Philadelphia Insurance Company)
- Report a claim to Philadelphia if it occurred on or after July 1, 2019.
1. Gather the Facts
  1. When reporting a notice of loss (injury, property damage to third parties, auto accidents, etc.; related to a registered event), please provide as much detail as possible. This should include, but not be limited to, Insured Name (The Regents of the University of California plus student organization/club name), Contact Name (student organization/club), Policy Number, Claimant Name, Claimant Contact Information, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) and Description of Damage and Estimated Amount of Loss.
2. Report
  1. Available Online
  2. Philadelphia Insurance Companies
    Attention Claims Department
    One Bala Plaza, Suite 100
    Bala Cynwyd, PA 19004-0950
  3. Phone: 800-765-9749
    Fax: 800-685-9238
    Email – claimsreport@phlyins.com
3. Follow Up
FAS-Emeriti-Retiree Claims Reporting (AIG)
Step 1 – Gather the Facts
- Report a claim to AIG if it occurred prior to July 1, 2019.
  When reporting a notice of loss, please provide as much detail as possible. This should include, but not be limited to, Insured Name, Contact Name, Policy Number, Date of Loss, Location of Loss, Cause of Loss, Your Policy or Reference Number, Initial Steps Taken to Mitigate the Loss, Type (s) of Damage and Estimated Amount of Loss.
Step 2 – Report the Claim
- Report Claims Directly to 1-877-399-6442
  or westernpcnewloss@aig.com
- Lara McHugh
  AIG
  Client Service Manager – West Zone
  Commercial Insurance – Claims Engagement
  121 Spear St.
  San Francisco, CA 94105
  
  Direct Line:       415-836-2753
  Cell Phone:      925-683-9090
  Fax:        866-854-4926
  Email:        lara.mchugh@aig.com
Step 3 – Follow Up

The claims customer service department will immediately process your first notice of loss and you will be contacted by your servicing representative.

Registration Forms

Download Forms

Emeriti and Retiree Event Liability